Bronze Package Prep Form (for those choosing the Highlight Montage)

NOTE: This form should only be filled out when all of your dates, times and other pertinent information is finalized. It's a good idea not to even send this until a week or two before your ceremony! That way, we'll know everything is accurate and likewise, it won't get lost in a computer crash or something of that nature.

This information will help us get all of your details in order for the day of your big event and for the actual editing of your video! Some of this information may have been covered in our contract, but this is what we really rely on. When you are finished answering your questions, review the answers and click the submit button at the bottom of the page. You will be emailed the results of your form and Matt will contact you to let you know that we have everything we need! If a question does not apply to you because we made a change to your video package adding or subtracting an option, put N/A down for that particular question as your answer. You'll have the opportunity at the bottom of this form to explain the change and follow it up with any answers/information we'll need to execute the production of your video.

First, you'll need information on us. Use the phone number below to contact us in case of emergency or on the day of your big event. Any other questions should be directed by email. We'll call you if we have to! The address is for you to send us pictures if you're having a montage done or anything else that you may need to send us. You'll also have to get us your remaining balance either sometime before your big day or on the day of. That is expected before the ceremony begins, please adhere to this request! Anyway, here's our info:

Matt's Cell Phone: 410.459.1273 Mailing Address: Buerhaus Design. 702 Idlewild Rd., Bel Air, MD 21014
Now on to your information:)

 

                 

-- What are your full names, first, middle (optional) and last? This is how your names will appear in your video (ex- Jane Michelle Smith, John Michael Doe):

-- What is your address? This should be the full address including a city, state and zip code where we can send your video when it is complete. Also provide your home phone number here below the address. IMPORTANT: If your address is an apartment or PO box, you should provide an address that can accept a large package for obvious reasons... maybe a parent or friend's address. Likewise, if you provide your shipping address, be sure somebody is collecting your mail or you have put your mail put on hold with the post office. We do not require the post office to get signatures for videos alone (they are easily replaceable), but if you are providing pictures for a montage we WILL require a signature for delivery. Likewise, if you plan on moving within a week of your wedding, please send us a parent's address or other relative that won't be going anywhere anytime soon:

-- What is your email address? If you want to include both of your email addresses, please separate them with a comma. Remember to include your new email address if your old email address will be changing after the ceremony:

-- When is your wedding date? (ex- mm/dd/yy):

-- What time is your ceremony taking place? This should be the exact expected start time. We will show up 45 minutes to an hour before this time to get set up and what not (ex- 1:00pm):

-- Where is your ceremony taking place? Please include the name of the grounds/facility along with it's address, city, state and zip code. Also provide the facility's phone number if available:

-- Are there any special rules or parameters that we have to follow at the ceremony location? If the information helps, we use two camera's for all of our shoots and like to be up front on a knee leaning around the first row of seats, if room allows, as the bride comes down the aisle. Once she's just about up front, we move out of the way and get shots from the sides with that camera. All the while a main camera somewhere centrally located on the floor or balcony is moved into position and recording the whole time. If you don't know of any rules or parameters or if our standard approach sounds fine to you, put N/A as your answer:

-- Will you be going anywhere after your ceremony other than your ceremony location and/or reception location for a formal photo shoot? If so, please indicate that here with the name of the location and an address with a city, state and zip code if available. If not, briefly describe the location to the best of your knowledge. If this question does not apply to you, put N/A as your answer:
-- What time is your Reception expected to begin (from the point of introductions)? If time allows after your ceremony, we will get plenty of any cocktail hour footage for your video before this expected start time. (ex- 6:00pm):

-- Where is your reception taking place? Please include the name of the grounds/facility (IE: along with it's address, city , state and zip code. Also provide a phone number if available. If your reception location is the same as your ceremony location, simply put 'Same as Ceremony':

-- Emergency Contacts? Please include those cell phone numbers of anyone we could contact in order of importance in the event an emergency occurs on the day-of. ex- 443-123-4567 (Jim- best man) 410-987-6543 (Mary- brides mom), etc:
Now we need to cover the details of your video itself. This information will help Matt edit and produce your video in a timely fashion so you can get it back in a reasonable amount of time (anywhere between 1-12 weeks depending on the season). First we'll need you to choose a style for your video intro. You can pick between our 'Modern' (more color) or 'Classic' (all black and white). You can see examples of both on our 'Samples' page. After that, we'll cover musical selections for the rest of your video. Simply indicate the song's title and artist's name that you would like for each different part. If you want us to 'wing-it', simply put N/A in the text field and you'll have the opportunity below to give us an idea of what you would like to hear!
-- Style and song choice for your Video Intro (ex- Modern Intro: 'Fields of Gold', Sting):
-- Song for your Formal Photo Shoot after the ceremony (edited to this song in slow motion):
-- Song for your Reception Introduction:
-- Song for your Highlight Montage:
-- Song for your Spotlight Video (should be moderately lengthed... 4-5 minutes):

-- Give us three more songs that we may or may not use in the video to fill in any gaps if necessary. If we're winging it for you, put N/A as your answer:

-- Okay, if you want us to wing it, list a couple of songs that you would like to hear in the video and we'll put them where we think they will fit best. If you want us to completely wing it, tell us what style of music you like and we'll take care of the rest! If you filled out all of the other music information above with song selections, put N/A here:
-- You can customize your Highlight Montage to your liking. You can choose to have the montage run as a 'day in rewind', that is starting with stills from your reception and ending on your ceremony, or you can have the montage run chronologically (starting with your ceremony and ending on your reception). Likewise, you can choose your transitions from still-frame to still-frame like simple cross dissolves, a combo of cross dissolves and page peels, or an all out use of all sorts of 'jazzy' types of transitions. Make your selection here:

--You're getting 4 DVD's of your event. You will want to keep one DVD copy in a safe place, like a safety deposit box. As I archive your video in three different ways, you never know if my studio will get picked up by Godzilla one day and thrown clear out to sea. In the extreme and unlikely event that something like that might actually occur, rest assured you will have a duplicatable video stashed away for safe keeping! Likewise, if you want more than 4 copies, additional copies are $35. You can also add on your raw footage outakes now for the special price of $100 (normally $175). This is the only time I can offer the raw footage at this price because it will be on my systems until your main video is completed. Once I archive your main video, I lose the raw footage and the process would have to start over, taking more time. If you'd like the raw footage or more copies, tell me in the Special Request below. Be sure to add those costs to your final balance.

-- For your Video Intro, I will use your wedding program for any credits we put in your video including any 'In Memory Of' section of the program. If your program is missing anything you would like seen in the video, credit wise for those who have passed for example if not already in the program, indicate that here along with those names. Likewise, if there are any spelling errors in the program, let us know ASAP.

-- This should cover everything. If you have any special requests, indicate them here and I will address them in an email when I get the results of this form for review. Likewise, if you've added other options to your package in our contract, use this area to indicate that and to put down any music selections that might be needed to execute the production of that package option in your video. Put N/A if you have no additional comments or didn't add anything to or alter your package in any way:

-- Click the 'Submit' button below to email your information to Matt. I recommend printing this page before submitting for your records. Make sure you have answered everything correctly and completely and review your answers as well before submitting. IMPORTANT: If you have an itinerary of the days events on file already put together, email that to Matt! It's always nice to see a time breakdown of the complete days events. If you don't have one in an uploadable/attachable format, ignore this request.

NOTE: If you have not mailed your final balance already, please have that ready and hand delivered to one of our staff before your ceremony begins on the day-of, per our shooting policy!

NOTE: If there are any parking fees at any of your venues, kindly add those costs to your final balance as they are not built into any of our package prices!

Finally, a lot of other vendors put "must have a hot meal" in their contracts. We think that's just silly! There's never been a time where we have not got fed, and we appreciate that greatly! It's a long day so a meal is nice to re-energize. It doesn't matter to us whether it's the same meal your guests are getting or a 'vendor meal' (usually a lunchmeat sandwich), but we do ask that you advise your catering staff to feed us at the same time as or before your guests! Time and time again, the catering staff will wait until all other guests are served (even if there's a lunchmeat sandwich already waiting for us wrapped up in a box) before we get our meal. By that time, it's time to begin filming again as a dance is coming up or what have you and then the food just goes to waste. So, just something to keep in mind if you can squeeze that request in there!

Click on the 'Submit Form' button below when you're completed with your form:

That's it! You're done! I will store this information with your file and use it to execute the shooting of, editing of and delivery of your video! If you have any questions or if any of this information should change, notify Matt ASAP!